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Tender management system from signal to final lock.

A tender management system for UK suppliers and bid teams, from opportunity intake to initial tender creation, company evidence, approval, final lock, and export handoff. Discovery is only the intake layer; the product is designed to help create, review, lock, and hand off tender responses.

Create workspace Check plans

School Cleaning Workspace controlled access

3opportunities

2active packs

3open evidence gaps

7KB records

0portfolio clients

50 free workspace credits weekly product release notes. Managed AI credits are used for intake, draft pack generation, provider-backed draft artifacts, evidence checks, and review summaries. Workspace locked. Unlock workspace access to record metadata-only actions.

1. IntakeSource-linked tender signals.

2. DecideFit score and bid/no-bid notes.

3. CreateDraft pack, company evidence, provenance, gaps.

4. ApproveDraft, review, locked states.

5. ExportLocked handoff now; controlled submission later.

Live Tender Management Capabilities

Smart Tenders UK is more than a digest. It manages the tender workflow from opportunity intake through draft response, evidence control, reviewer approval, final lock, and handoff files.

Opportunity intakelive

Source-linked opportunities, saved sector filters, fit notes, and bid/no-bid context.

Tender pack creationlive

Structured response sections, buyer questions, evidence gaps, document requirements, and provenance.

Consultancy client portfoliolive

Separate client tender records, filter portfolio workload, and preserve each tender's client context through pack creation.

Readiness scorecardslive

Evidence, compliance, field-map, clarification, approval, and final-lock factors before export.

Controlled AI draftinglive

Managed credit lanes generate review-only draft artifacts from bounded tender context.

Approval and final locklive

Reviewer trail, named approval evidence, final lock, reopen controls, and stale-export protection.

Export handofflive

Locked packs produce ZIP, DOCX, PDF, CSV, JSON, archive, and reviewer-checklist evidence.

Submission preflightcontrolled

Portal timeline and manual handoff checks are available; live buyer-portal submission is not enabled.

Billing and accesslive

Workspace access codes, plans, Stripe handoff controls, and managed AI credit top-ups.

Procurement Template Library

Practical templates for suppliers and bid teams that need useful procurement working documents before they commit to a managed workspace.

Tender Bid/No-Bid ChecklistComing soon

PDF checklist GBP 9

Score fit, risk, evidence gaps, competition, margin, deadline pressure, and decision confidence before committing bid time.

One-page bid/no-bid scorecard
Evidence-gap prompts
Decision record for later review

Can be used before creating a Smart Tenders workspace or attached to a tender pack as the first decision note.

Not yet available to buyUse the preview and request early access

Public-Sector Tender Tracker SpreadsheetComing soon

Spreadsheet template GBP 12

Record opportunity source, buyer, deadline, value, fit, owner, next action, evidence gaps, and bid decision in one plain tracker.

Opportunity ledger
Deadline and owner columns
Decision and evidence-gap fields

Useful as a lightweight import/reference layer before moving repeated tender work into Smart Tenders.

Not yet available to buyUse the preview and request early access

Outreach-Safe Prospect Ledger TemplateComing soon

CSV/spreadsheet template GBP 9

Keep prospect evidence, contact status, suppression rules, opt-outs, source links, and next follow-up dates in one auditable ledger.

Source and evidence fields
Suppression and opt-out tracking
Follow-up state model

Pairs with Smart Tenders award intelligence and buyer renewal work so outreach remains source-backed and auditable.

Not yet available to buyUse the preview and request early access

Tender Radar Sample Digest TemplateComing soon

Markdown/email template GBP 12

Turn raw tender records into a concise bid-or-skip digest with source links, match reasons, deadlines, value notes, and triage prompts.

5-8 item digest structure
Match-reason fields
Bid-or-skip triage notes

Bridges the older Tender Radar digest format into the Smart Tenders workspace model.

Not yet available to buyUse the preview and request early access

Procurement Starter PackComing soon

Starter bundle Free/PWYW

Start with the core tracker, decision checklist, and digest outline before deciding whether a managed workspace is needed.

Starter checklist
Tracker structure
Workspace upgrade path

Acts as a low-friction Smart Tenders lead magnet once customer-chosen pricing/readback support is confirmed.

Not yet available to buyUse the preview and request early access

See the workspace in motion

A short walkthrough of how Smart Tenders UK moves from opportunity intake to bid decision, evidence-backed drafting, review, final lock, and export handoff.

48 seconds Silent by design Updated after major product releases

Best-In-Class Roadmap

A tender management system for discovering opportunities, building document-backed response packs, drafting from approved evidence, controlling review and final lock, and preparing export handoff. The immediate build is focused on depth, evidence, controlled drafting, export, and buyer intelligence.

Sector Workspace Depthlive sector profiles, saved-filter automation, and source-health gates

Six ranked sector profiles with source queries, buyer types, CPV hints, evidence records, and tender pack sections.

Sector-specific Company KB onboarding checklists.
Repeated live saved-filter run evidence recorded through the sector history ledger for each sector.
First validated active coverage claims for sectors that repeatedly pass relevance and false-positive gates.

Real Document-Backed Tender Pack Buildercore workflow live with protected document register

Opportunity intake can create structured tender packs with sections, evidence gaps, approval state, and credit usage.

Pack section generation from uploaded documents by reference and checksum.
Scanned-PDF OCR, advanced spreadsheet structure handling, and complex DOCX table support.
Richer document-derived section planning and semantic duplicate detection across buyer schedules and evidence.

AI Drafting From Approved Evidence Onlypolicy, UI controls, and review-only evidence draft output live

Drafting boundary is explicit: AI may use official notice metadata, approved Company KB records, templates, protected document metadata, and human notes.

Stronger unsupported-claim detector using buyer-specific rules and customer evidence provenance.
Observed live-run cost/quality telemetry for each configured provider lane and escalation rules for risky acceptance decisions.

DOCX, PDF And ZIP Final Exportprotected final-file downloads, buyer-template field maps, DOCX handoffs, and PDF answer appendices live; advanced form adapters next

Locked packs have a final archive model with response sections, evidence, attachments, reviewer trail, export handoff, and submission boundary.

Buyer-issued PDF form-writing and advanced DOCX field-control adapters that consume approved field maps.
Customer-branded evidence appendix layouts.
Full production account administration, invite revocation, SSO, user lifecycle audit screens, and buyer-portal-specific assisted handoff checks.

Buyer, Award, Framework And Renewal Intelligencesignal model live

Buyer intelligence model covers pipeline notices, preliminary market engagement, tender notices, award notices, contract details, framework routes, expiry windows, and performance signals.

Official-source award monitoring queue for warm sectors.
Recurring buyer profile pages with trend history and saved watchlists.
Renewal lead alerts for suppliers and bid advisers.

Sector Workspaces

Each sector profile defines saved-search terms, buyer types, CPV hints, Company KB evidence, tender pack sections, and acceptance criteria before active coverage is claimed.

1. Pest Control And Hygienev2 depth ready controlled

High SME fit, often bundled with cleaning/FM lots, easy to explain value, and evidence needs are clear.

Queries: pest control services, pest management, vermin
Buyer types: Councils, Universities, Schools
KB records: 7
Pack sections: 5

Top 10 matches should contain at least 5 genuine pest/hygiene public-sector opportunities and no more than 3 broad FM false positives.

2. Grounds Maintenance And Landscapingv2 depth ready controlled

Recurring seasonal demand, strong local supplier base, and public buyers often buy grounds, landscaping, litter, and associated services through repeat frameworks.

Queries: hard landscaping, soft landscaping, landscape maintenance
Buyer types: Councils, Schools, Housing associations
KB records: 6
Pack sections: 5

Top 10 matches should identify grounds/landscaping-specific work separately from generic FM or construction notices.

3. Security, CCTV And Access Controlv2 depth ready controlled

Larger public-sector contract values and strong evidence needs, but onboarding is more compliance-heavy than cleaning or pest control.

Queries: security systems services, CCTV maintenance, access control maintenance
Buyer types: Councils, Ports, Universities
KB records: 7
Pack sections: 5

Search filters must separate physical security from cyber-security notices with fewer than 30% obvious false positives.

4. Drainage And Water Maintenancev2 depth ready controlled

Repeat local-authority, housing, and highways demand; evidence packs can help suppliers respond quickly to urgent or framework-led work.

Queries: drainage maintenance, drainage repairs, gully cleansing
Buyer types: Councils, Housing associations, Highways authorities
KB records: 6
Pack sections: 5

Top 10 matches should contain at least 5 genuine drainage or water-maintenance opportunities while keeping civil-engineering megaprojects separate from SME maintenance opportunities.

5. Waste, Recycling And Environmental Servicesv2 depth ready controlled

High-value recurring work and strong public-sector demand, but compliance and incumbent competition make onboarding harder.

Queries: waste collection, recycling services, clinical waste
Buyer types: Councils, Universities, NHS trusts
KB records: 7
Pack sections: 5

Top results should separate service delivery from consultancy-only environmental strategy work.

6. Roofing And Building Fabric Maintenancev2 depth ready controlled

Good contract values and repeat estates work, but construction frameworks create more noisy searches and higher qualification friction.

Queries: roofing maintenance, roof repairs, flat roof
Buyer types: Councils, Housing associations, Schools
KB records: 6
Pack sections: 5

Filters must identify SME-maintenance work and suppress large construction-only false positives.

Source Health Dashboard

Each sector now has measurable source coverage, relevance targets, false-positive caps, and review cadence before active coverage is claimed.

Pest Control And Hygiene

Sources: 2 official
Target: 5/10
False positives: 40% cap
Cadence: weekly until validated

ready for first run broad FM bundles and non-service research notices

Grounds Maintenance And Landscaping

Sources: 2 official
Target: 6/10
False positives: 40% cap
Cadence: weekly until validated

ready for first run generic FM, construction, and winter-service notices that are not grounds-led

Security, CCTV And Access Control

Sources: 2 official
Target: 6/10
False positives: 30% cap
Cadence: weekly until validated

ready for first run cyber-security, consultancy, software, and transport notices

Drainage And Water Maintenance

Sources: 2 official
Target: 5/10
False positives: 40% cap
Cadence: weekly until validated

ready for first run civil-engineering megaprojects, software pipelines, and research notices

Waste, Recycling And Environmental Services

Sources: 2 official
Target: 6/10
False positives: 40% cap
Cadence: weekly until validated

ready for first run strategy consultancy, nuclear, legal, debt, and unrelated transport notices

Roofing And Building Fabric Maintenance

Sources: 2 official
Target: 6/10
False positives: 40% cap
Cadence: weekly until validated

ready for first run major new-build, developer-led, domestic, and construction-only notices

Saved Filter Automation

Each V2 sector now has official-source saved-filter URLs, scoring terms, Company KB prompts, pack defaults, and acceptance gates before active coverage is claimed.

Fire Safety And Complianceready for first run

Filters: 6
Target: 5/10
Review: weekly customer validation

fire door inspection CF fire door inspection FTS fire door remedial works CF fire door remedial works FTS

broad alarm, sprinkler, M&E and multi-lot packages that need monitor or partner routing rather than direct-fit treatment

Pest Control And Hygieneready for first run

Filters: 6
Target: 5/10
Review: weekly until validated

pest control services CF pest control services FTS pest management CF pest management FTS

broad FM bundles and non-service research notices

Grounds Maintenance And Landscapingready for first run

Filters: 10
Target: 6/10
Review: weekly until validated

hard landscaping CF hard landscaping FTS soft landscaping CF soft landscaping FTS

generic FM, construction, and winter-service notices that are not grounds-led

Security, CCTV And Access Controlready for first run

Filters: 8
Target: 6/10
Review: weekly until validated

security systems services CF security systems services FTS CCTV maintenance CF CCTV maintenance FTS

cyber-security, consultancy, software, and transport notices

Drainage And Water Maintenanceready for first run

Filters: 8
Target: 5/10
Review: weekly until validated

drainage maintenance CF drainage maintenance FTS drainage repairs CF drainage repairs FTS

civil-engineering megaprojects, software pipelines, and research notices

Waste, Recycling And Environmental Servicesready for first run

Filters: 5
Target: 6/10
Review: weekly until validated

waste collection CF waste collection FTS recycling services CF recycling services FTS

strategy consultancy, nuclear, legal, debt, and unrelated transport notices

Buyer Intelligence

Smart Tenders UK should use official pipeline, market engagement, tender, award, contract, framework, renewal, and performance signals to help suppliers act earlier.

Pipeline And Planned Procurement Prepare Company KB, accreditation evidence, and bid/no-bid review before the formal tender lands. UK1 pipeline notice, UK3 planned procurement notice, prior information notice

Preliminary Market Engagement Help suppliers decide whether to attend, ask clarifying questions, or shape early requirements. UK2 preliminary market engagement notice, supplier engagement event, soft market testing

Live Tender Notice Create tender packs, import buyer questions, assign evidence gaps, and move through review and final lock. UK4 tender notice, Contracts Finder opportunity, Find a Tender opportunity

Award And Competitor Signal Understand who wins, typical pricing bands, buyer preferences, and future competitor positioning. UK6 contract award notice, award value, winning supplier, lot result

Contract Details And Change Notices Track live contracts, extensions, expiry windows, and re-tender timing. UK7 contract details notice, contract modification, extension, termination

Framework And Renewal Window Create renewal radar for suppliers who want early sight of re-competes and framework openings. framework expiry, call-off route, renewal date, incumbent contract end

Performance And Delivery Clues Highlight delivery risks, weak incumbent signals, and evidence themes for future bids. UK9 performance notice, contract variation, termination, buyer feedback where public

Buyer Profiles And Renewal Leads

Source-backed buyer profiles turn award and contract history into renewal windows, incumbent patterns, frameworks, and next actions.

County council95/100 renewal score

Prepare renewal/re-compete watch, evidence gaps, and buyer-question readiness now.

Signals: 3
Sectors: school-cleaning
Known suppliers: Example Facilities Services Ltd
Value: GBP 950,000

0 6 months Education cleaning framework call-off renewal · 2026-10-01 · 88/100 Prepare buyer watch, Company KB evidence, and bid/no-bid criteria this month.

0 6 months School deep-cleaning and caretaking support award · 2026-07-31 · 82/100 Prepare buyer watch, Company KB evidence, and bid/no-bid criteria this month.

London borough council73/100 renewal score

Prepare renewal/re-compete watch, evidence gaps, and buyer-question readiness now.

Signals: 2
Sectors: fire-safety
Known suppliers: Example Fire Compliance Ltd
Value: GBP 960,000

0 6 months Fire inspection and maintenance services award · 2026-12-31 · 82/100 Prepare buyer watch, Company KB evidence, and bid/no-bid criteria this month.

expired or recompete due Fire safety inspection and maintenance services · 2026-07-12 · 77/100 Check for a live re-tender or extension notice immediately.

Multi-academy trust53/100 renewal score

Prepare renewal/re-compete watch, evidence gaps, and buyer-question readiness now.

Signals: 1
Sectors: school-cleaning
Known suppliers: not public
Value: GBP 1,200,000

expired or recompete due Education cleaning services framework · 2026-07-05 · 93/100 Check for a live re-tender or extension notice immediately.

Evidence-Backed AI

AI drafting is sold as managed Smart Tenders credits. Customers do not configure provider API keys; host-side lanes create human-review artifacts from controlled context only.

Approved sources

official public notice metadata
buyer question imports
approved Company KB records
template library records
protected uploaded document metadata and checksums
human notes explicitly marked for drafting

Blocked inputs

full private email bodies
buyer portal credentials
payment details
secrets or API keys
unsupported customer claims
unapproved confidential customer documents in free-text fields

Output rules

Every draft section needs source tags or an evidence gap.
Unsupported claims must be flagged before review.
Legal, procurement, and submission decisions remain human-owned.
Final lock is required before export handoff.

Managed AI credit model Customers buy Smart Tenders AI usage credits from us; they are never asked to bring OpenAI, Gemini, DeepSeek, Groq, OpenRouter, or other model API keys.

Question draft: 2 credits
Section draft: 4 credits
Pack draft: 8 credits

Final Export Path

Locked packs now produce protected DOCX, PDF, ZIP, CSV, JSON, buyer-template, attachment, and portal-preflight handoffs for manual final submission prep.

Live now

locked pack archive view
response section metadata
buyer-question CSV model
response markdown handoff
protected ZIP final bundle
protected DOCX response pack
protected PDF response pack
protected CSV and JSON downloads
compliance matrix CSV and review markdown inside final ZIP
buyer-template field map CSV and review markdown inside final ZIP
field-level mapping confidence, evidence references, reviewer status, and stop conditions
required buyer-template field approval gate before export download or submission-readiness handoff
protected buyer-issued DOCX fill adapter from approved field maps
protected attachment manifest
reviewer trail and evidence-gap status
portal-specific manual submission preflight profiles
manual portal checklist with account authority, deadline, format, attachment, declaration, upload, and failure-plan sections
deadline-aware submission runway with controlled review deadline, clarification deadline, upload cut-off, final submit cut-off, minimum buffer, readiness score, escalation blockers, and customer-archive checkpoint display
metadata-only manual submission receipt/outcome records linked to the handoff/export with submitter, timestamp, portal reference, confirmation flags, and no-submit boundary

Next adapters

locked buyer-issued PDF form-field writing and advanced DOCX content controls from approved field maps
customer-branded evidence appendix
assisted portal-submission adapter only after customer approval, audit, account-authority, and failure controls are proven

Workspace Command Centre

Create or unlock the workspace, then turn one official notice into a reviewable tender pack. Smart Tenders extracts a draft of the public facts; you verify them before anything is saved.

Workspace session Paste an access code to show scoped workspace identity, role, and allowed workspace boundaries.

One-link quick start The imported title, buyer, deadline and value remain editable and must be checked against the official notice before saving.

Client Portfolio

Keep consultancy and outsourced-bid work separated by client. Suppliers can leave opportunities assigned to their own organisation.

Show tender work

Unlock a workspace to view client records.

Opportunity Intake

Every item needs a source, deadline, fit signal, owner, and a clear next state. Route it as direct fit, monitor, partner/subcontract, or review before bid effort starts.

Opportunity	Client	Buyer	Deadline	Value	Fit	State	Action
Education cleaning services frameworkYorkshire · school-cleaning, framework, multi-site	Own organisation	Multi-academy trust	2026-07-05	GBP 1,200,000	94%Direct fitThe current fit score and workflow stage support direct bid/no-bid review; eligibility and delivery evidence still need confirmation.	pack in progress	Pack active
Fire safety inspection and maintenance servicesLondon · fire-safety, maintenance, council	Own organisation	London borough council	2026-07-12	GBP 480,000	96%Direct fitThe notice matches direct fire-door, fire-stopping or remedial-compliance work; run the normal bid/no-bid and evidence checks next.	bid decision	Pack active
School deep-cleaning call-offNorth West · school-cleaning, call-off, summer-work	Own organisation	County council	2026-07-19	GBP 180,000	82%MonitorThe opportunity is currently in the watch stage; confirm scope, lot, geography and evidence fit before progressing.	watch

Buyer And Renewal Watch

Turn official award, contract, framework and market-engagement records into a source-backed watch for likely re-tenders. This is planning intelligence, not a bid-win prediction or procurement advice.

Buyer Profiles

Each profile is scoped to this workspace and built from its public-source records and tender opportunities.

Unlock a workspace to view buyer profiles.

Tender Packs

Draft responses start as structured, reviewable packs. They are not autonomous bid writing.

review 14 credits used

Education cleaning services framework

Commercial reviewer to approve pricing assumptions before final lock.

Decision: bid
Lock: unlocked
Plan: not generated
Gaps: 2

Executive fit noteready · Strong education-cleaning fit, multi-site mobilisation needed, confirm regional capacity. · official_notice, company_kb, human_note

Method statement outlinedraft · Daily cleaning, periodic deep-clean, safeguarding, escalation process, quality checks. · company_kb, template

Pricing assumptionsreview · Requires final labour-rate and mobilisation-cost review. · human_note

draft 8 credits used

Fire safety inspection and maintenance services

Confirm certification scope and buyer geography before bid/no-bid decision.

Decision: needs review
Lock: unlocked
Plan: not generated
Gaps: 1

Fit notedraft · High service match; confirm inspections, maintenance, and emergency-callout scope. · official_notice, company_kb

Evidence checklistdraft · Certification, insurance, case studies, and engineer availability required. · company_kb, template

locked 18 credits used

School deep-cleaning call-off

Archive and keep audit trail; no submission action.

Decision: no bid
Lock: locked
Plan: not generated
Gaps: 0

No-bid rationalelocked · Low value, short deadline, and summer capacity conflict make this a poor fit. · official_notice, human_note

Select a tender pack Invited users can inspect pack state, attach evidence, record controlled approval actions, generate locked export handoffs, and verify credit usage.

Customer Documents

Attach real tender evidence to a workspace or tender pack when document storage is configured. Files are protected by the workspace access code and are stored outside the workflow metadata ledger.

Workspace Related pack Client evidence scope Purpose Document

Document Register

Protected register for uploaded specifications, evidence, policies, certificates, pricing notes, and draft responses.

No customer documents attached yet.

Approvals And Final Lock

V1 uses explicit draft, review, named approval evidence, final-lock evidence, and controlled reopen states. Direct submission stays future-gated.

pack-school-cleaning-001 review Moved method statement outline to draft.

pack-fire-safety-001 draft Tender pack created from public notice fixture.

pack-sample-locked-001 locked Final no-bid decision locked.

Final Archive

Locked tender packs produce a customer archive view with response sections, evidence, attachments, reviewer trail, export handoff, and submission-readiness boundary.

No pack selected Select a tender pack, close evidence gaps, move it to review, lock it, then generate the export handoff.

Plans For Live Tender Work

Start with a 30-day workspace and 50 included AI credits. No card is needed. At the end, your workspace stays readable and you choose whether a paid plan should restore new tender work.

Starter Intake

GBP 49/month

Single-niche SME supplier

150 credits/month

One saved sector filter
Source-linked opportunity intake
Bid/no-bid notes
One active tender pack
Managed AI credits included

Secure checkout availableCard details stay with Stripe

Workspace

GBP 79/month

Supplier team preparing live bids

300 credits/month

Three saved filters
Tender-pack creation
Evidence-gap tracking
Draft/review/locked approval states
Weekly release newsletter
Managed provider-backed AI drafting credits

Secure checkout availableCard details stay with Stripe

Team Intelligence

GBP 149/month

Bid adviser or multi-client operator

700 credits/month

Multi-client saved filters
Award intelligence
Reusable response library
Review-ready briefing notes
Priority feedback loop
Managed multi-client AI drafting credits

Secure checkout availableCard details stay with Stripe

Managed AI credits Plans include monthly AI credits, so your team never needs to configure provider accounts or API keys. Add more only when your workspace needs them.

250 credits: GBP 19
750 credits: GBP 49

Your Plan And Billing Create or unlock a workspace to see your trial credits and plan. Paid checkout opens securely with Stripe.

Before checkout, review the subscription, cancellation and refund boundaries and the privacy and data handling summary.

Work email Company Role Sector Current bid process Preferred plan Receive occasional product updates

Team Access

Issue scoped workspace access for bid owners, reviewers, final approvers, contributors, and viewers. Tokens are returned once and remain tied to workflow authority.

Company Knowledge Base

Keep policies, certificates, case studies, service lines, and reusable answers in a reviewable evidence library. Consultancy records stay isolated to the selected client.

Evidence owner Record type Title Evidence state Review requirement Expiry date Protected source document Bounded summary

School Cleaning Sample Company KB4 records · 1 evidence checks required · fixture_only

Fire Safety Sample Company KB3 records · 2 evidence checks required · fixture_only

Product Feedback

Capture concise usefulness, blocker, and feature feedback without storing full private tender text in feedback fields.

Category Area Score Related pack Summary